Life Science Lab: Specimen & Research Tracking
GeneLab Research Institute
6,500
Hours Saved (Annual)
Eliminated manual tracking
100%
Specimen Accuracy
Complete chain of custody
↓ 40%
Research Cycle Time
Faster progress tracking
↓ 95%
Audit Time
From 2 weeks to 1 day
2
Years Partnership
Ongoing compliance updates
15,000+
Concurrent Specimens
Across 8 labs
The Challenge
GeneLab operates 8 research labs across different locations, each running parallel studies on biological specimens. They needed to track specimen lifecycle, chain of custody, research progress, and generate regulatory documentation — all without a centralized system.
Our Solution
We built a custom Salesforce application with specimen management objects, automated chain-of-custody tracking, and built-in regulatory audit logging. QR codes on specimens sync with Salesforce, creating an immutable audit trail of every sample’s location and handling.
The Results
Specimen tracking accuracy improved to 100% (previously they’d lose track of samples and have to restart studies). Research cycles accelerated 40% because labs could see real-time progress and identify bottlenecks. Regulatory audits now take 1 day instead of 2 weeks of manual documentation gathering.
We were losing specimens and re-doing research. Now we have complete visibility. That alone reduced our research cycles by 40%. And audits are trivial — we just pull the report.
Dr. James Lee
Chief Research Officer, GeneLab Research Institute
About This Partnership
GeneLab Research Institute
Life Sciences
2 Years
Active engagement & optimization
165
Across entire organization
6,500 hours
Saved per year
FAQ
Your Questions Answered
How does QR code scanning integrate with Salesforce?
Mobile scanners connect to a Salesforce mobile app we built. When a researcher scans a specimen QR code, it updates the specimen’s location and handler in real-time, creating an immutable audit log automatically.
What happens if a specimen is mis-scanned?
The system requires confirmation — you scan the specimen, confirm it’s the right one, then scan your own ID badge. This redundancy prevents mis-handling. Any correction is logged as a separate audit entry with timestamp.
How do you handle regulatory compliance documentation?
Compliance rules are built into the data model. When a specimen is created, the system automatically generates the required documentation templates and attaches them to that specimen record. No manual tracking needed.
How many studies are currently being tracked?
Over 40 concurrent studies with 15,000+ specimens. The system handles the scale without performance issues because we optimized for batch operations and indexing.
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